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RULES
AND REGULATIONS
1.
NAME AND OBJECTS OF THE CLUB
The
name of the Club shall be 'The Alaskan Malamute Club of
the United Kingdom'.
The
object of the Club shall be to further the interests of
the pure bred Alaskan Malamute; to encourage the correct
management of the breed at all levels of ownership; to
advocate that breeding shall be to the Breed Standard
and in the light of currently known hereditary
abnormalities; and to encourage judges to assess dogs by
the Breed Standard and not by any other criteria.
2.
MEMBERS OF THE CLUB
The
Club shall consist of an unlimited number of members.
Candidates for membership (Single, Joint, Junior and
conversion of Single to Joint) shall be proposed and
seconded by two fully paid up members. In the case of
Single to Joint, the existing member can be either the
proposer or the seconder. Membership with voting rights
shall be granted only on the following criteria being
met.
1.
Payment of subscription received with application.
2.
Application form duly completed and signed.
3.
Notice of application having been posted in the next
issue of The Sled Dog following application, including
names of proposer.
4.
No objections lodged in writing within 28 days of Notice
being published. (Non-acceptance subject to appeal - a
majority vote by the committee will be the final
arbiter).
Probationary membership shall now be given. The full
name and address of the successful applicants shall be
published in the next issue of the Sled Dog.
Probationary membership shall be granted on receipt of
application subject to conditions 1 & 2 being met.
Probationary membership will last one year and shall
have no voting right, but shall have entitlement to
copies of the Club's Rules and Regulations, Code of
Ethics, issues of Sled Dog, any other Club approved
material and any advice sought from The Club.
Each
member shall be entitled to one vote. Joint members are
allowed one vote each. People under the age of sixteen
can become junior members but hold no voting
rights. Junior membership is limited to those who have a
parent(s)/guardian)s_ who is/are fully paid up member(s)
of the AMCUK.
The
Club shall make a list of members and their addresses
available for inspection if so requested by a member of
The Club or by The Kennel Club.
Overseas membership rates shall be as UK membership
rates plus a supplement of 75%.
3.
SUBSCRIPTIONS
The
annual subscription to the Club shall be paid on
application and thereafter on the first day of January
each year, to be returned in the event of rejection.
New
membership paid from 16th September entitles new members
to full membership for the following year. No one shall
be deemed a member of the Club or entitled to any of the
privileges of membership until the annual subscription
has been paid. It shall be competent for any member to
withdraw from the Club by giving notice to the Secretary
in writing before 31st December in any one
year provided always that any such member shall be
liable for his/her/their subscription for the current
year in which he/she/they gives notice and for any other
monies due to the Club.
No
member whose subscription is unpaid is entitled to any
of the privileges of membership and if the member shall
fail to pay outstanding subscriptions by 1st March,
his/her/their name[s] shall be automatically erased from
the register. Acceptance back on the register will be
dependent upon the committee receiving a satisfactory
explanation, a new application and, at the discretion of
the committee, the payment of arrears. The annual
subscription shall be such amount as agreed by members
at the AGM and notified to the Kennel Club. The junior
subscription shall be £2.00.
4.
EXPULSION OF MEMBERS
Any
member who shall be suspended under Kennel Club Rule A42
j(4) and/or disqualified under Kennel Club Rule A42j (8)
shall be ipso facto cease to be a member of the Society
for the duration of the suspension and/or
disqualification.
If
the conduct of any member shall be, in the opinion of
the committee of the Society, be injurious or likely to
be injurious to the character or interests of the
Society, the committee of the Society may, at a meeting
give the notice convening which includes as an object
the consideration of the conduct of the member,
determine that a Special General Meeting of the Society
shall be called for the purposes of passing a resolution
to expel him/her/them.
Notice of the Special General Meeting shall be sent to
the accused member, giving particulars of the complaint
and advising the place, date and hour of the Meeting
that he/she/they may attend and offer an explanation. If
at that Meeting, a resolution to expel is passed by a
two-thirds majority of the members present and voting,
his/her/their name[s] shall forthwith be erased from the
list of members and he/she/they may, within two calendar
months from the date of such a Meeting, appeal to the
Kennel Club upon and subject to such conditions as the
Kennel Club may impose.
5. NO
PERSON WHO SHALL HAVE BEEN EXPELLED FROM THE CLUB
shall be entitled to recover any portion of
his/her/their
subscription or have any claim against the Club, its
Officers or Committee.
6.
OFFICERS OF THE CLUB
The
Officers of the Club shall consist of President, an
unlimited number of Vice-Presidents, Honorary Secretary,
and Honorary Treasurer. No person who is a member of the
Club shall use his/her/their status as a member of the
Club for the advertisement of his/her/their business or
any other undertaking.
7. MANAGEMENT OF THE CLUB
The
management of the Club shall be in the hands of the
Officers of the Club and a Committee consisting of ten.
Excluding the President, Secretary and Treasurer, each
of who are the Officers of the Committee.
The
Committee shall elect its own chairman and Vice-Chairman
at the first committee meeting after the Annual General
Meeting each year. In the event of both Chairman and
Vice-Chairman being absent, the members of the Committee
shall elect a Chairman for that meeting from those
present.
Meetings of the Committee shall be held as often as
deemed necessary and in any case not less than four
times a year.
A
quorum for the transaction of Committee business shall
be five of whom at least one shall be an Officer. In the
event of any equality of votes, the Chairman of the
meeting shall have the casting vote. The President does
not have a vote at Committee meetings.
A
Committee Member of the Alaskan Malamute Club of the
United Kingdom may not serve as a Committee Member of
any other specialised club of the same breed in the
United Kingdom.
The
Committee shall have the power to co-opt on to the
Committee in the event of positions becoming vacant
between Annual General Meetings
N.B
The position of Vice-President is entirely complimentary
and holders are not ex-officio members of the Committee.
8.
THE PROPERTY OF THE CLUB
The
property of the Club shall be controlled by the Officers
and Committee of the Alaskan Malamute Club of the United
Kingdom who shall have the power to make the necessary
by-laws to deal with any matter not provided for by the
rules. All by-laws must be ratified by the members at an
AGM or SGM.
9.
DISPOSAL OF ASSETS
If,
for any reasons, the Club shall cease to exist as a Club
registered at the Kennel Club, all cups and trophies
shall be returned to the donors, their heirs or
executors or, should this prove impossible, they shall
be disposed of with any other assets of the Club in such
a manner as the Committee shall deem fit.
10.
THE BOOKS OF THE CLUB
A
report of the business transacted at all meetings shall
be entered in a Minute Book for that purpose by the
Secretary. The Secretary and Treasurer shall keep proper
books of accounts showing all receipts and expenditure.
All money received shall be paid into the Bank Account
which shall be in the name of the Club and operated by
any two of the following Officers: President, Treasurer,
Secretary or Chairman.
The
accounts will be certified annually and presented to the
Members at the Annual General Meeting.
11.
FINANCIAL YEAR / ANNUAL GENERAL MEETING
The
financial year of the Club shall be from 1st January to
31st December. The Annual General Meeting of the Club
shall be held before July of each year at a time and
place to be decided upon by the Committee for the
following purposes: to receive the Chairman's report and
the balance sheet duly certified; to elect the Officers,
Auditors and Committee for the ensuing year and to
transact any other business of which notice appears on
the Agenda with the exception of routine matters or
those which in the opinion of the Chairman of the
Meeting are urgent. At least forty two days notice of
the Annual and other General Meetings shall be given to
each member. All matters for the Agenda of the Annual
General Meeting must reach the Secretary at least thirty
five days before the date of such a meeting and such
agenda shall be sent to members at least fourteen days
before the meeting. A Chairman for the Annual General
Meeting shall only be elected at the Meeting when the
Chairman of the Club cannot attend. Six members present
shall form a quorum for the transaction of business.
At
any General Meeting, at least two members of the quorum
shall be Committee members.
12.
ELECTION OF OFFICERS AND COMMITTEE
At
each Annual General Meeting the Vice Presidents,
Chairman and Committee members shall retire from office
but shall be eligible for re-election. The President,
Secretary and Treasurer shall hold office for three
years but may be re-nominated. Nominations for office
shall be made and seconded in writing to the Secretary
and shall be accompanied by a written statement from the
nominees of willingness to stand and shall be received
by the Secretary not later than 1st February prior to
the Annual General Meeting. All nominations are to be
accompanied by a brief (i.e. less than 100 words) resume
of the candidate's qualifications for the office. False
claims in any resume shall result in disqualification
from office and automatic expulsion from membership.
Members shall receive voting papers where necessary at
least twenty eight days prior to the Annual General
Meeting and which must be returned in a sealed envelope
marked 'Ballot' fourteen days prior to the Annual
General Meeting. The voting papers shall be opened and
counted by scrutineers appointed by the Committee and
the results announced by the
Chairman at the Annual General Meeting. All members
shall have been fully paid up members for at least one
year before being elected as an Officer or Committee
Member.
13.
SPECIAL GENERAL MEETINGS
A
Special General Meeting shall be summoned by the
Secretary if a minimum of 15% of the membership send a
signed requisition stating the subject to be discussed
and requesting a Special General Meeting to do so. The
Committee of the Society is also empowered to call a
Special General Meeting at such time and place, as it
shall determine.
The
notice
convening the meeting, which will be sent to all
members, shall specify the business to be transacted and
no other business shall be brought before the Meeting
14.
FAILURE TO ATTEND
Committee members must attend at least two thirds of the
meetings held and not less than three per year. Failure
to do so will result in that person being removed from
the Committee and they will not be eligible to stand for
re-election the following year, unless there are
exceptional circumstances.
The
president and all committee members are to receive at
least 28 days notice of the next committee meeting
15.
CHALLENGE CUPS
All
Challenge Cups not won outright shall be controlled by
the Committee who may make such rules with regard to
them, as they think fit, subject to specific
instructions from the donor. Any member who has won a
Challenge Cup or trophy and wishes to take possession of
it must sign the relevant book guaranteeing that the
same must be returned to the Cup Steward on or before
the appropriate competition at their own expense either
by registered post or insured rail, and in a clean
condition.
Should it be decided by the donor of the cups that the
record of wins be engraved on cups or trophies, such
engraving shall be carried out in replica by a
silversmith at the expense of the winner who shall also
defray the cost of the insurance whether direct or by
paying a specified amount towards the cost of the
comprehensive policy taken out by the Club.
Cups
and trophies can only be held by fully paid-up members
of the Club. In case of joint-ownership of dogs, both
owners must be members, either individually or in
partnership, in order to hold a trophy.
16.
THE CLUB SHALL NOT join any Federation of Societies
or Clubs.
17.
JUDGING LISTS
Judging lists of the Club shall be up-dated at the last
Committee meeting of the year by majority decision of
those present. People wishing to be nominated for
inclusion on the B list must forward details of their
judging experience to date to the Secretary before the
meeting. Membership of the Club is not a pre-requisite
for inclusion on the lists.
Judges for the Alaskan Malamute Club of the United
Kingdom Club Show must not have judged the Breed in the
UK for a period of at least twelve months prior to the
date of the Show.
All
judges it is deemed necessary to remove from the judging
lists are to be written to, informed of the reasons and
given 28 days to respond in writing. All final decisions
of the committee are to be properly recorded in the
minutes of the next committee meeting.
18.
OFFICERS AND COMMITTEE
may handle dogs at Club Shows
19.
ANNUAL RETURNS TO THE KENNEL CLUB
The
Officers acknowledge that during the month of January
each year, Maintenance of Title fee will be forwarded to
the Kennel Club by the Secretary for continuance of
Registration and that by 31st July each year, other
returns as stipulated in Kennel Club Regulations for the
Registration and maintenance of Title of Societies and
Breed Councils and the Affiliation of Agricultural
Societies and Municipal Authorities be forwarded to the
Kennel Club. The officers also acknowledge their duty to
inform the Kennel Club of any changes of Secretary of
the Society, which may occur during the course of the
year.
20.
THESE RULES SHALL NOT BE ALTERED or added to except
at the Annual General Meeting or any Special General
Meeting of the Club. Notice of the alterations shall be
given in accordance with Rule 13, a majority of those
present is required to carry out any alterations or
additions and such alterations shall not be brought into
force until the Kennel Club has been informed and given
approval of the alterations. The code of ethics and any
new positions within the Club can only be changed by the
members at an AGM. Adherence to the Code of Ethics to
be included in Club rules.
NB.
All proposals passed at an AGM are to be included in the
rules, after Kennel Club approval has been gained.
21.
NO PERSON whilst an UNDISCHARGED BANKRUPT may serve
on the committee of or hold any other office or
appointment within a Kennel Club registered society.
22.
THE KENNEL CLUB shall be the final Court of Appeal
in all matters of dispute
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